One common problem when using business intelligence applications is the lack of integration. The information has been stored within several applications; hence the information is not all kept together. Instead of helping end-users, this makes them confused because the information is separated. One of the best ways to keep your business’s data all in one place is by installing a portal for business intelligence purposes. If the business intelligence (BI) portal is operated correctly and the database is secured your company shouldn’t have integration problems.
The primary reason for integration problems is the use of different types of business intelligence applications where many interfaces are used. The information will possibly be distorted if it needs to pass through many applications.
Another reason bad data is generated within a business is because a poor authorization system is in place. In this case, although there is only one BI application that is being used, there is a possibility that someone who shouldn’t have access to the database mismanages the data.
These key elements will serve as a guide for BI portal users on how to properly operate the functionality of this tool. Proper operation of this tool will result in good information that can easily be shared.
Key Elements of a Business Intelligence Portal
Single Entry Point
In an enterprise, a single business intelligence application with a single entry point is enough, as long as it is customized according to the needs and requirements of the organization. It is important that the application contains relevant content and that the BI portal can be easily operated by all decision makers within the company. If the decision makers find the tool too cumbersome they will find ways to avoid using it.
Flexible Organizational Reports View
The organizational reports should be organized in a flexible tree format, so that users can read information in the way that they prefer such as dashboards, report, documents, etc. The gathered information should be maintained so users can access it again if necessary.
Personal Storage
It is a best practice that each user has his/her own personal storage in which data can be saved.
Business Directory
The directory should contain definitions of all the important terms and acronyms used within your business. The application used by the organization can be customized in order to link data items to the directory. This makes it easy to define business terms for those users who are not quite familiar with all of the company jargon. This organized business intelligence architecture promotes a unified business language.
BI Search Engine
It should be easy for the end-users to search for data items in every step of their analysis.
The days of storing data in several different locations are coming to an end. Having one central database that can be accessed through a business intelligence portal just makes more sense. Just make sure that your decision makers feel comfortable with using the portal or they will end up finding ways to avoid using it.
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